How Your Work Looks Can Be As Important As What It Says

The best writers are also designers.

As many of you know, I teach business writing at the University of Maryland. The first presentation I deliver each semester is short and simple; the whole deck is 11 slides.

What can I convey in such limited space? It’s a mantra I repeat throughout the course, which I suspect that most of my students can recall well afterward: How your work looks can be as important as what it says.

In other words: To excel at writing, you need to master both form and function, both style and substance. You need to think visually.

Most Ghostwriters Don’t Ask Their Clients This Question Until It’s Too Late

By Jonathan Rick

Every writer must also be a businessman. Here’s a simple trick to sharpen your savvy.

Seasoned ghostwriters know a secret: Writing is the easy part. It’s everything else — from researching to revising — which consumes most of our time.

And yet, the one thing that would dramatically reduce our labor is the one thing we’re often reluctant to do. Lest we be perceived as overly inquisitive or insufficiently independent, we hesitate to ask a critical question upfront: “How many people will need to approve this text”?

These nine simple words matter for one simple reason: The more people you need to please, the more your writing will become a game of Whac-a-Mole.

The 4 Things Every Op-ed Needs

By Jonathan Rick

Want to make your op-ed pitch-worthy? Then make sure you address these four essential elements.

As a ghostwriter, I’m often asked to draft op-eds. Yet contrary to what you might think, writing is the easy part; it’s the other stuff that’s hard.

Perhaps the hardest part is what happens even before I set pen to paper. For example, it’s one thing to have a great idea; it’s another to convey that passion with precision.

So the next time someone asks for help with an op-ed, take a step back and first address the following four issues. (If you’re feline-friendly, you can remember this formula as “CATS.”)

Use This One Simple Trick to Make People Actually Read What You Write

By Jonathan Rick

Visual aids make writing easier and reading more enjoyable.

Smart writers know a secret. They know that what you write — your choice of words — is only half of any project. The other half? How those words look — everything from your font size to your margin widths. Packaging and presentation matter more than most people appreciate.

This is one reason stores like Gucci and Whole Foods can charge a premium: The layout of their bricks and mortar gives rise to a certain appearance and ambiance. By contrast, while I have nothing against Marshalls or Giant Food, when it comes to aesthetics, their displays just can’t compete.

Memorize These Myths and Maxims to Write Like a Pro

By Jonathan Rick

Many thanks to Sloane Shearman, who attended my writing workshop yesterday at the Institute for Humane Studies, for drawing this nifty cartoon:

To Write Well, Forget Everything Your High-School English Teacher Taught You: 11 Myths, 11 Maxims

By Jonathan Rick

In today’s the-world-is-flat era, few things can differentiate you better than polished communication skills. Indeed, even at the world’s top PR agencies—among people who make their living off the written word—those who can write well are shockingly few (and increasingly well-compensated).

Happily, the mechanics of good writing are eminently learnable. For most of us, the problem is readily diagnosable: our last English class was in college, and from our corporate perch today, we look down on continuing education—“Do I really need a two-hour seminar on something I do every day?”

How Semantic Nudges Can Humanize Your Website

By Jonathan Rick

This is what happens when you let an engineer write your website copy:

“Sorry, this page isn’t available. The link you followed may be broken, or the page may have been removed.”

Gee, thanks, Facebook. Couldn’t you at least have displayed a list of similar pages? Maybe linked to some frequently asked questions? At the least, you could have conveyed a witty apology or summoned a brand-appropriate quote. And, if all else fails, bring forth a kitten pic!

Sadly, Google is no better than its neighbor to the north. Here’s what the minds of Mountain View deign to tell the poor soul who gets lost on google.com:

“404. That’s an error. The requested URL was not found on this server. That’s all we know.”

Really—that’s all? That’s the best message a company known for its NSA-like amount of data, along with its whimsical and beloved doodles, can conjure up?

Surely, you jest.

How to Make Your Byline a Marketing Goldmine

By Jonathan Rick

That italicized sentence at the bottom of your blog posts isn’t a necessary evil, but an easily exploitable opportunity.

Ten years ago, after you finished reading a book, watching a movie, or listening to a song, it was over; you were done. If you wanted to share your reactions, you saved them for the water cooler.

Today, the traditional indicators of finality — a tombstone mark for an article (∎), the words “the end” for the silver screen, a trio of hashtags (###) for a news release — have been supplanted by a button that beckons you tinno “like,” “retweet,” “pin,” or perform some other variation of social-media sharing.

For example, by displaying a hash tag, TV commercials encourage you to “join the conversation” on Twitter. Magazine articles refer you to a website “for more information.” Even McDonald’s has climbed aboard the bandwagon, stamping QR codes that reveal nutritional data on its carryout bags.

How can you, dear blogger, get in on these gigs and thus propagate your posts? Specifically, how can you milk your content for more followers and fans?

Easy: just start making use of an often-overlooked implement in the marketer’s toolkit: your byline.

15 Secrets That Will Make Your Headline Go Viral

By Jonathan Rick

“Let’s put it on our website.” The refrain is increasingly common, but, as always, there’s a right way and a wrong way.

An amateur will do what’s easiest: copy and paste. But a pro knows that to copy and paste is to deprive readers of the Web’s richness. Shifting copy from dead trees to Web browsers is both art and science.

The art: to write for the web, you need to be not only a writer, but also a marketer, a designer, and a publicist. The science: to write for the web, you need to understand how people read on the web.

To this end, we’ll review the differences between reading something designed for a monitor and something designed for print. We’ll walk through the best practices of web writing, and review a variety of good and bad examples. We’ll also intersperse exercises throughout, so you learn by doing.